IVF Consent Software for Every Form, Both Partners
ConceiveX consent management gives fertility clinics ART Act 2021 forms in 12+ Indian languages, tablet counselling, e-sign by both partners and a witness, and every signed version locked to the cycle with a full audit trail.
Paper consents get signed in a hurry and filed in a cupboard. ConceiveX assembles the right ART Act pack for each cycle, counsels the couple through it on a tablet in their language, collects every signature and witness, and locks each signed version with its audit trail.
01
ART Act Form Templates
ART Act 2021 forms for IVF, ICSI, freezing, donor, surrogacy and PGT ship ready. The pack is assembled per cycle type.
ICSI + freezing · 4 forms
02
Counselling on a Tablet
The counsellor walks both partners through each clause on a tablet. Notes, questions and time spent are recorded on the consent.
Counsellor S. Iyer · 22 min
03
e-Sign by Both Partners & Witness
Each partner signs separately on the tablet or by Aadhaar one-time code link. Witness and counsellor sign the identical version.
Anjali · Rohit · witness ✓
04
12+ Indian Languages
Consent text in Hindi, Gujarati, Marathi, Tamil and more, with the English form alongside so the legal wording never changes.
Hindi · English side by side
05
Versioned & Locked to the Cycle
Every signed consent is time-stamped, tamper-sealed and locked. A template update never touches a signed copy.
Version 3 · locked 22 Aug 14:32
06
Pre-Procedure Consent Gate
Egg retrieval, transfer and freezing check the consent pack first. A missing signature blocks the step and chases the partner.
Retrieval check · 4 of 4 signed
Six capabilities, one consent pack. Every form counselled, signed by both partners, witnessed and sealed.
Choose ICSI with embryo freezing and the right ART Act forms line up. Treatment, ICSI, freezing and storage, plus the counselling record. Donor and surrogacy forms join only when the cycle needs them.
ART Act 2021 Forms 8–12 and clinic-specific consents as templates
Pack suggested from the cycle type, editable before it is sent
Sent to the counselling-room tablet or as a secure link to each partner
ConceiveX · Consent pack · Couple 1250Pack not sent
Pack sent to Room 2 tablet · Hindi + English · 4 forms
ART (Regulation) Act 2021 · clinic templates version 3
3 forms
8
Form 8 · Consent for ART treatment
Both partners · witness · counsellor
Hindi + English
10
Form 10 · ICSI procedure consent
Both partners · risks and alternatives
Hindi + English
CR
Counselling record
Clause-by-clause notes · S. Iyer
Hindi + English
9
Form 9 · Embryo freezing & storage
Storage term · renewal · disposition
Hindi + English
Donor and surrogacy forms are added only when the cycle needs them.
Counselling & e-sign
Counselled in Hindi, Signed by Both Partners
The counsellor walks the couple through each clause on the tablet, in Hindi with the English text alongside. Anjali signs on the tablet, Rohit signs from his office with an Aadhaar one-time code, and the witness signs the same version.
Clause-by-clause counselling with notes and time recorded on the form
Separate signatures for each partner, on the tablet or by secure link
Witness and counsellor sign the identical version
tablet.conceivexsoftware.in · Counselling · Room 2Counselling in progress
3 of 3 signed · version 3 locked to ICSI Cycle 2
Form 9 · Embryo freezing & storage
Clause 4 of 9 · counsellor S. Iyer
ENHI
4. Storage period and renewal
English text shown alongside · legal wording unchanged
Anjali Sharma · sign here
Signed 14:26
Signatures · Form 9 version 3
Same version for every signer
0 of 3
A
Anjali Sharma
Tablet · Room 2 · counselled in Hindi
Pending
R
Rohit Sharma
Secure link · WhatsApp · signing from office
Pending
W
Witness · Nurse Priya
Tablet · Room 2 · staff login
Pending
Rohit · Aadhaar one-time code
Link not opened yet
All three signed version 3 · tamper-sealed · locked to ICSI Cycle 2 at 14:32
Versioned & locked
Signed Once, Locked to the Cycle for Good
Every signed consent is stamped with date, time, device and signer and locked to the cycle. When the clinic updates a template, new cycles get the new version. Signed copies never change.
Version history from draft to counselled to signed
Audit trail of every view, download, print and blocked edit
Template updates never touch a signed copy
ConceiveX · Consent record · Form 9 · Couple 1250Locked
Template version 4 applies to new cycles · signed version 3 unchanged
Form 9 · Embryo freezing & storage
Anjali & Rohit · ICSI Cycle 2
Locked
V1
Draft · pack created
20 Aug 11:05 · Dr. Mehta · template version 3
V2
Counselled
22 Aug 14:20 · S. Iyer · 9 clauses · notes attached
Applies to new cycles only · this signed copy is unchanged
Edit consentDownload PDFLocked · signed 22 Aug 14:32 · cannot be edited
Audit trail
Every view, download and print · sealed
Sealed
DM
Viewed · Dr. Mehta
23 Aug 09:12 · OPD · pre-retrieval check
View
A
Downloaded · Anjali (portal)
23 Aug 19:40 · Hindi + English PDF
Download
FD
Printed · Front desk
24 Aug 10:02 · 1 copy · for file
Print
NP
Edit attempted · Nurse Priya
05 Sep 11:48 · blocked · consent is locked
Blocked
V4
Template version 4 published
05 Sep 12:00 · new cycles only · version 3 unchanged
Template
5 events · seal verified 09 Sep 08:00 · nothing changed since signing
Consent gate & export
No Retrieval Starts With a Consent Missing
Before egg retrieval or transfer the software checks the pack. A missing signature is chased on WhatsApp, the theatre list shows the gate, and when the authority asks, the consent bundle exports in one click.
Consent gate on egg retrieval, embryo transfer and freezing
WhatsApp reminder with a signing link to the partner who has not signed
One-click consent bundle for ART authority inspection
Includes signatures, one-time-code logs, counselling notes and audit trail · tamper-sealed
How it works
Consents Signed in Four Steps
01
Fertility specialist
Select
The cycle type suggests the ART Act forms. The fertility specialist confirms the pack.
02
Counsellor
Counsel
Both partners walk through each clause on the tablet in their language, with notes recorded.
03
Both partners & witness
Sign
Each partner signs on the tablet or by secure link. The witness and counsellor sign the same version.
04
Theatre & compliance
Lock & check
The signed copy locks to the cycle. Egg retrieval and transfer check the pack before they proceed.
Connects toAadhaar e-SignOne-time codes by SMSWitness badgesWhatsAppCounselling-room tabletsART authority formatsPatient portal (sign from home)Embryology lab module
Paper vs scanned PDFs vs ConceiveX consent management
Why Paper Consents Fail at Egg Retrieval
Paper forms
Scanned PDFs in the hospital system
ConceiveX consent management
Which forms a cycle needs
Whatever is in the drawer
Generic hospital consent
ART Act pack suggested by cycle type
Counselling in the couple’s language
Explained verbally, unrecorded
English form, translated on the spot
12+ languages, English alongside, notes kept
Both partners’ signatures
One partner signs for both
Wet signature, scanned later
Each partner and witness e-sign the same version
Versions & template changes
Old forms still in circulation
PDF replaced, history lost
Versioned, time-stamped, locked to the cycle
Check before egg retrieval
Nurse flips through the file
Nobody checks
Consent gate on egg retrieval and transfer, reminder sent
Authority inspection
Days of photocopying
Search the shared drive
One-click consent bundle with audit trail
IVF teams on ConceiveX consent management
Every Consent Signed, the Same Relief
“Authority export
The ART authority visited in March. Every couple’s consents came out as one bundle with signatures, one-time-code logs and counselling notes. The inspection took an hour, not a week.
Dr. Meera KulkarniDirector, Aarambh Fertility Centre, Pune“Both partners e-sign
Rohit was in Dubai when we needed his freezing consent. He signed by Aadhaar one-time code on his phone, the witness signed here, and the retrieval went ahead on time.
Seven centres, one consent template set. When legal updated a clause, every new cycle got the new version the same day and not one signed copy changed.
Rahul MenonGroup CEO, Nurture IVF Network
Pricing
IVF Software Pricing with Consent Management
Every plan includes the IVF patient EMR. ART Act consent packs, tablet counselling, e-sign for both partners and the consent gate start at Advanced. Secure cloud hosting and migration of existing signed consents included.
Save ₹200/mo annually
Starter
5–25 licences
IVF patient records for new and small fertility clinics
Prices are per licence for ConceiveX IVF software, including consent management, and are final and non-negotiable to ensure fairness for every IVF clinic.
ConceiveX · Consent Management Demo
See Consents Suggested, Counselled and Signed
A 20-minute walkthrough. The ICSI pack suggested, counselled in Hindi on the tablet, signed by both partners and a witness, locked to the cycle and exported as one bundle.
Power Your IVF Practice with India’s Secure, Compliant IVF Platform
Patient records, embryology data and billing, protected by healthcare-grade security and national health standards.
NHA Approved
IVF clinic records recognised under India’s digital health standards.
ABDM Compliant
First IVF platform integrated with the ABDM health network.
ART Act Compliant
Built for India’s ART (Regulation) Act, 2021 for IVF clinics and banks.
FHIR Compliant
IVF cycle, lab and patient records interoperable on the FHIR standard.
ICMR Guidelines
Follows ICMR national guidelines for ART clinics and embryology labs.
Rated by IVF counsellors & compliance teams
India’s Top-Rated IVF Consent Management Software
Rated for ART Act consent packs, tablet counselling, dual e-sign and audit-ready bundles by IVF specialists, counsellors and compliance teams on every major software review platform.
5.0/5
SoftwareSuggest
User Most Likely to Recommend, Winter 2023
5.0/5
Slashdot
Verified user reviews
4.6/5
Capterra
Rated by IVF consent users
4.8/5
Software Advice
Rated for consent management
5.0/5
SourceForge
5-star user reviews
Itemised
Straight Answers on Consents
Can a partner sign from outside the clinic?7 days+
Yes. Each partner gets a secure link on WhatsApp or SMS, reads the same version in their language and signs with Aadhaar or a mobile one-time code. Device, time and location are recorded on the consent. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.
Seven days a week, 365 days a year, on +91 8860 460 800. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.
Hindi, Gujarati, Marathi, Tamil, Telugu and English on every shift. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.
The phone is picked up within three rings. P1 incidents get a callback within 15 minutes. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.
Yes, on every plan, with no per-call charge. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.
ConceiveX staff who have worked inside a clinic, not an outsourced call centre. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.
Is an e-signed consent valid under the ART Act?India+
Consents are signed with Aadhaar or one-time-code e-sign under the IT Act, time-stamped and tamper-sealed, and stored with the counselling record and witness signature as the ART Act 2021 rules require. Wet-ink signatures on the tablet are also supported. Data is hosted in India, encrypted and audited yearly, and you can export everything in open formats at any time; see data security.
What if a couple withdraws consent mid-cycle?India+
Withdrawal is recorded with a reason and timestamp, the affected steps are blocked in the lab and theatre, and the original consent stays on file. Data is hosted in India, encrypted and audited yearly, and you can export everything in open formats at any time; see data security.
In India, on AWS Mumbai, encrypted in transit and at rest. Data is hosted in India, encrypted and audited yearly, and you can export everything in open formats at any time; see data security.
Your clinic. ConceiveX is a processor under the DPDP Act and your Data Processing Agreement. Data is hosted in India, encrypted and audited yearly, and you can export everything in open formats at any time; see data security.
Yes, at any time, in open formats, with no fee. Data is hosted in India, encrypted and audited yearly, and you can export everything in open formats at any time; see data security.
Encrypted backups every hour, retained for 35 days and restore-tested monthly. Data is hosted in India, encrypted and audited yearly, and you can export everything in open formats at any time; see data security.
ART (Regulation) Act 2021 Forms 8 to 12 for treatment, ICSI, freezing, donor and surrogacy, plus counselling records and clinic-specific consents, ship as templates. Each clinic edits clauses and adds its own forms. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.
Yes. Egg retrieval, embryo transfer and freezing show a consent check on the theatre and lab lists. A missing signature blocks the step and sends that partner a reminder link. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.
Yes. Each signature is captured separately with time, device and witness, and the consent becomes active only when every required signature is in. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.
Forms 8 to 14, the registers and the inspection pack, pre-filled from the record. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.
Yes. E-signatures with timestamp, device and witness meet the IT Act and the ART Rules. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.
Yes. Form F is generated from the scan record and filed with the monthly return. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.
A new version is created for new cycles from that date. Signed copies never change. The version each couple signed stays locked to their cycle with its full audit trail. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.
Yes. Follicle measurements and images import from most scanners over DICOM. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.
Yes. Invoices, receipts and credit notes post as vouchers nightly or on demand. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.
Thyrocare, Dr Lal, Metropolis and others over FHIR. Results land in the cycle automatically. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.
Yes. Vitrolife and Esco images and annotations attach to the embryo record. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.
Yes. Reminders, reports and receipts go out on WhatsApp Business from the couple record. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.
English plus Hindi, Gujarati, Marathi, Tamil, Telugu, Kannada, Malayalam, Bengali, Punjabi, Odia and Assamese. The English legal text stays alongside the translation on every form. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.
It runs an IVF clinic on one record: EMR, cycle tracking, embryology lab, billing, consent, cryo, pharmacy and a patient app. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.
Core screens keep working on a lost connection and sync when it returns. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.
Yes. Doctors and managers get iOS and Android apps, and the full product runs in any browser. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.
Yes. Consents, protocols, reports and price lists are templates you own. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.
Tell us which cycles you run and the languages your couples speak. We will show you the consent packs, tablet counselling flow, e-sign and authority bundle configured for your forms.