Lab checklist · Version 3, October 2026

The Embryology Lab,
Checked Every Shift

Thirty-six checks across the opening round, the bench, the tank room and the close. Written with working embryologists, ordered the way a shift actually runs.

Sunday, 18 October04:210 of 36 doneShift opens at 07:30Up next, Opening round in 3h 9m

The checklist

Four Rounds, in Shift Order

Reference ranges

The Numbers Pinned Above Every Bench

Alarm limits used in the checklist. Your lab’s own SOP prevails where it is tighter.

Incubator temperature

37.0 ±0.2 °C

Independent probe reading, every unit, opening round.

Incubator · Opening round

Incubator CO2

5.5 to 6.5 %

Set to achieve pH 7.2 to 7.4 in your media.

Incubator · Opening round

Incubator O2

5 %

For low-oxygen culture. Alarm at ±1 %.

Incubator · Opening round

Room VOC

<0.5 ppm

Total volatile organics at bench height.

Room · Opening round

Room pressure

>12.5 Pa

Positive to the corridor. ISO class 7 or better.

Room · Opening round

Bench time per dish

<5 min

Door open to door closed, including observation.

Bench · Bench round

Tank room oxygen

>19.5 %

Audible alarm below. Ventilate before entry.

Tank room · Midday round

LN2 level

Above fill line

Daily dipstick, and continuous sensor where fitted.

Tank room · Midday round

Eleven witness points

Where a Second Pair of Eyes Is Not Optional

Every step where gametes or embryos change vessel, person or room. The checklist flags them. ConceiveX blocks the step until a second user scans the couple label.

Prep room1
01Labelling of retrieval tubes and dishes
Andrology1
03Sperm sample identity before prep
Bench3
02Oocyte count after retrieval
05Dish change at fertilisation check
06Biopsy tubing for PGT
Microscope1
04Insemination or ICSI
Cryo4
07Vitrification device labelling
08Placing devices in the tank
09Removing devices for thaw
11Donor straw release from quarantine
Transfer room1
10Transfer dish and catheter loading
In ConceiveX

The Same Checklist, Signed on the Bench

The embryology module runs these rounds as a shift board on the lab tablet. Readings pull from connected incubators and tank monitors, witness points need a second scan, and the completed sheet files itself against the day.

  • Incubator and tank readings logged automatically, alarms raised on the limits above
  • Barcode witnessing at all eleven points, with the witness named on the record
  • Ten-year retention of every shift sheet, exportable for NABH and ART Act inspection
Embryology shift board with incubator and tank readings, barcode witnessing and compliance records

Pricing

The Lab Checklist, On Every Plan

Every plan runs the four daily rounds from a tablet at the bench, with limits, witness steps and sign-off built in. Higher tiers add automatic readings, barcode witnessing and multi-centre logs.

Save ₹200/mo annually

Starter

5–25 licences

Single-incubator labs and IUI centres

₹1,700 /month

Billed monthly

Get Started
  • Four daily rounds with limits printed inline
  • Manual incubator and tank log entry
  • Shift sign-off with timestamp
  • Ten-year retention of every shift sheet
  • Alarm limits per unit, editable to your SOP
  • 6 staff logins with statutory role tags
  • 24 hrs/year lab support
  • 3 hrs checklist onboarding
MOST POPULAR

Growth

25–100 licences

Labs running IVF and ICSI daily

₹1,500 /month

Billed monthly

Get Started

Everything in Starter, plus

  • Witness gating, no step without a second scan
  • Barcode witnessing at all eleven points
  • Automatic incubator and tank readings
  • Out-of-range alarms to the on-call phone
  • Named embryologist and witness on every record
  • 10 lab logins
  • 48 hrs/year lab support
  • 5 hrs onboarding incl. a mock NABH round

Advanced

100–200 licences

Labs with cryo banks and donor programmes

₹1,300 /month

Billed monthly

Get Started

Everything in Growth, plus

  • Straw-level inventory with quarantine status
  • Bank-to-clinic straw chain of custody
  • 30 lab logins
  • Donor quarantine release controls
  • Time-lapse incubator image import
  • Lab KPI dashboard per embryologist and incubator
  • NABH evidence pack, one click
  • 48 hrs/year lab support

Enterprise

200+ licences

Lab networks across several centres

Custom pricing

Tailored for your network

Get Started

Everything in Advanced, plus

  • Unlimited lab logins across centres
  • Multi-centre incubator and tank dashboard
  • Per-centre SOP limits and round templates
  • Annual lab QA review with our embryology team
  • Dedicated lab account manager
  • Priority updates when NABH or ART Rules change

Our prices are final and non-negotiable to ensure fairness for all our clients.

Labs that run the rounds in ConceiveX

What the Daily Rounds Caught Before the Alarm Did

We ran the opening round from the tablet for a month before switching the paper off. The two numbers we used to miss, LN2 level and manifold pressure, have not been missed since.
Sneha IyerChief Embryologist, Genesis IVF Lab, ChennaiART bank and lab
Eleven witness points sounded like a lot until the barcode did the checking. Our second embryologist now spends that time on grading instead of initialling.
Dr. Meera KulkarniDirector, Aarambh Fertility Centre, PuneLevel 2 clinic
NABH asked for six months of incubator logs across three centres. The export took four minutes and the assessor did not ask a follow-up.
Rahul MenonGroup CEO, Nurture IVF NetworkSeven-centre chain

Security & Compliance

Power Your IVF Practice with ConceiveX
India’s Secure, Compliant IVF Platform

Patient records, embryology data and billing, protected by healthcare-grade security and national health standards.

NHA Approved

IVF clinic records recognised under India’s digital health standards.

ABDM Compliant

First IVF platform integrated with the ABDM health network.

ART Act Compliant

Built for India’s ART (Regulation) Act, 2021 for IVF clinics and banks.

FHIR Compliant

IVF cycle, lab and patient records interoperable on the FHIR standard.

ICMR Guidelines

Follows ICMR national guidelines for ART clinics and embryology labs.

Rated by embryologists and lab managers

Top-Rated for Embryology Lab Management

Reviewers single out incubator logging, barcode witnessing and NABH-ready exports, the three things a lab checks every shift.

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5.0/5

SoftwareSuggest

Lab Software Leader, Winter 2023

Slashdot badge

5.0/5

Slashdot

Reviews mention witnessing

Capterra badge

4.6/5

Capterra

Rated for incubator and tank logs

Software Advice badge

4.8/5

Software Advice

Rated for NABH reporting

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5.0/5

SourceForge

5 stars for shift-sheet retention

Before you ask

Questions About the Checklist

PricingWho signs the sheet?

The embryologist who did the round, and the embryologist in charge countersigns at close. If one person runs the lab that day, the countersign comes from the lab director or the clinician on duty, with the time. Plans run ₹1,700, ₹1,500 and ₹1,300 a login a month plus GST with every module included; see the price list or work out your own number.

PricingHow is ConceiveX priced?

Per login per month: Starter ₹1,700 for 2 to 10 logins, Growth ₹1,500 for 11 to 30, Advanced ₹1,300 for 31 to 100, plus GST. Every module is in every plan. Plans run ₹1,700, ₹1,500 and ₹1,300 a login a month plus GST with every module included; see the price list or work out your own number.

PricingIs there a setup or migration fee?

No. Setup, migration, onboarding and training are included in every plan. Plans run ₹1,700, ₹1,500 and ₹1,300 a login a month plus GST with every module included; see the price list or work out your own number.

PricingDo you charge per cycle or per patient?

No. Only named staff logins are counted. Patients, cycles and the patient app are unlimited. Plans run ₹1,700, ₹1,500 and ₹1,300 a login a month plus GST with every module included; see the price list or work out your own number.

PricingWhat does annual billing save?

₹200 a login every month, so Growth drops from ₹1,500 to ₹1,300. Billed once a year with a reminder 30 days before renewal. Plans run ₹1,700, ₹1,500 and ₹1,300 a login a month plus GST with every module included; see the price list or work out your own number.

PricingCan we change plans mid-year?

Yes. Add or remove logins any time and the next invoice adjusts pro rata. Plans run ₹1,700, ₹1,500 and ₹1,300 a login a month plus GST with every module included; see the price list or work out your own number.

PricingWhat happens if we cross a plan's login limit?

You move to the next plan automatically at its lower per-login rate. Nobody is cut off. Plans run ₹1,700, ₹1,500 and ₹1,300 a login a month plus GST with every module included; see the price list or work out your own number.

PricingIs pricing different for hospitals?

The hospital plan with IPD, OT and TPA is ₹2,100, ₹1,900 and ₹1,700 a login. Everything else is identical. Plans run ₹1,700, ₹1,500 and ₹1,300 a login a month plus GST with every module included; see the price list or work out your own number.

PricingAre there any hidden charges?

No. The only paid extras are on the Pricing page: on-site training days beyond your plan hours and SMS packs above the included quota. Plans run ₹1,700, ₹1,500 and ₹1,300 a login a month plus GST with every module included; see the price list or work out your own number.

DataDo we really need a second person for eleven steps?

Yes. Every point on the list is a moment where identity can be lost or swapped. Barcode or RFID witnessing can replace the second person at most points if your system logs the scan and the user. ConceiveX does both. Data is hosted in India, encrypted and audited yearly, and you can export everything in open formats at any time; see data security.

DataDoes completing the checklist in ConceiveX count for NABH?

It produces the daily QC record NABH assessors ask for, signed and time-stamped, exportable for any date range. Data is hosted in India, encrypted and audited yearly, and you can export everything in open formats at any time; see data security.

DataWhere is our data hosted?

In India, on AWS Mumbai, encrypted in transit and at rest. Data is hosted in India, encrypted and audited yearly, and you can export everything in open formats at any time; see data security.

DataWho owns the data?

Your clinic. ConceiveX is a processor under the DPDP Act and your Data Processing Agreement. Data is hosted in India, encrypted and audited yearly, and you can export everything in open formats at any time; see data security.

DataCan we export everything?

Yes, at any time, in open formats, with no fee. Data is hosted in India, encrypted and audited yearly, and you can export everything in open formats at any time; see data security.

DataHow are backups handled?

Encrypted backups every hour, retained for 35 days and restore-tested monthly. Data is hosted in India, encrypted and audited yearly, and you can export everything in open formats at any time; see data security.

DataIs there an audit trail?

Every view and edit is logged with user, time and device, exportable for inspections. Data is hosted in India, encrypted and audited yearly, and you can export everything in open formats at any time; see data security.

DataHow is our data kept separate from other clinics?

Each clinic is a separate tenant. Chains add centre-level boundaries on top. Data is hosted in India, encrypted and audited yearly, and you can export everything in open formats at any time; see data security.

DataIs ConceiveX ABDM compliant?

Yes. NHA-approved, with ABHA creation at the front desk and FHIR records. Data is hosted in India, encrypted and audited yearly, and you can export everything in open formats at any time; see data security.

ComplianceOur SOP has tighter limits than these. Which wins?

Yours. The ranges here are common alarm bands drawn from published lab guidance. Where your SOP is tighter, use it and note the difference on the sheet. Where yours is looser, treat these as the floor and raise it with your lab director. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.

ComplianceWhich ART Act forms are built in?

Forms 8 to 14, the registers and the inspection pack, pre-filled from the record. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.

ComplianceAre consents signed on a tablet legally valid?

Yes. E-signatures with timestamp, device and witness meet the IT Act and the ART Rules. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.

ComplianceDoes it handle PCPNDT Form F?

Yes. Form F is generated from the scan record and filed with the monthly return. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.

ComplianceHow does witnessing meet the Act?

Barcode double-witnessing at every bench step, logged with both identities and the time. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.

ComplianceCan we produce an inspection pack quickly?

One click exports consents, registers and the audit trail for any couple or date range. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.

ComplianceDoes it support the ICMR registry?

Yes. Registry submissions export with validation. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.

ComplianceWhat about NABH?

Daily QC records, SOP limits and incident logs match the NABH checklist items for ART. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.

ComplianceHow are donor identities coded?

Coded IDs, with identity documents stored separately and access-logged, as the Act requires. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.

TrainingCan we edit the 36 checks to match our SOPs?

Yes. Add, remove or reword checks per shift. The printable sheets and the in-app rounds update together. Training is included: the role videos and the Help Center get a new team member running in an afternoon.

TrainingIs training included?

Yes, in every plan. Two rounds per role during onboarding, then unlimited videos and articles. Training is included: the role videos and the Help Center get a new team member running in an afternoon.

TrainingHow long does training take per role?

About two hours per role, split into short sessions between patients. Training is included: the role videos and the Help Center get a new team member running in an afternoon.

TrainingAre training videos available in Hindi?

Yes. Every role video has Hindi and English versions with captions. Training is included: the role videos and the Help Center get a new team member running in an afternoon.

TrainingCan new staff learn on their own?

Yes. The role track in the Help Center takes a new hire from login to first task in an afternoon. Training is included: the role videos and the Help Center get a new team member running in an afternoon.

TrainingDo you train embryologists separately?

Yes. Lab training is bench-side on your own scanners and label printers. Training is included: the role videos and the Help Center get a new team member running in an afternoon.

TrainingIs refresher training available?

Yes. Monthly webinars, and your success manager can schedule a refresher any time. Training is included: the role videos and the Help Center get a new team member running in an afternoon.

TrainingAre there printable guides?

Yes. Checklists and one-page guides for the front desk, nursing, lab and billing. Training is included: the role videos and the Help Center get a new team member running in an afternoon.

TrainingCan we train on a sandbox before go-live?

Yes. A training workspace with sample couples is available throughout onboarding. Training is included: the role videos and the Help Center get a new team member running in an afternoon.

ProductHow long should we keep completed sheets?

Ten years from the procedure under the ART Act, and NABH expects them at reassessment. Paper is acceptable if it is complete and retrievable. A scanned copy filed against the day is better. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

ProductCan we drop the midday tank-room round on quiet days?

Do the inventory check and LN2 level even when there is nothing to freeze or thaw. Tank failures do not wait for a busy day, and a daily level reading is what proves the trend when a tank starts to lose vacuum. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

ProductWhat does ConceiveX do?

It runs an IVF clinic on one record: EMR, cycle tracking, embryology lab, billing, consent, cryo, pharmacy and a patient app. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

ProductWhich modules are included?

All twelve, in every plan, at one per-login price. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

ProductDoes it work when the internet drops?

Core screens keep working on a lost connection and sync when it returns. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

ProductIs there a mobile app for staff?

Yes. Doctors and managers get iOS and Android apps, and the full product runs in any browser. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

ProductCan we customise forms and templates?

Yes. Consents, protocols, reports and price lists are templates you own. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

ProductWho is ConceiveX built for?

IVF centres, chains, fertility hospitals, embryology and andrology labs, gamete banks, surrogacy programmes and gynaecology clinics. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

ProductHow often is the product updated?

Monthly, with no downtime and no extra charge. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

Starter for a 6-login lab: ₹1,700 a login, ₹10,200 a month, plus GST.Full pricing ›Compare ConceiveX ›

Free lab walkthrough · 45 minutes at your bench

Run Tomorrow’s Opening Round From a Tablet

Bring your incubator count and SOP limits. We will load the four rounds with your numbers, pair a scanner for witnessing, and leave your embryologists a working shift sheet.

Book Demo