IVF software resources

The IVF Software Hub for Fertility Clinics in India

IVF software guides, case studies, webinars, templates and ART Act compliance checklists for fertility clinics, embryology labs and IVF hospitals, written by the team behind ConceiveX IVF clinic management software.

Featured IVF software guide 32 pages The IVF software data-migration playbook How 40 fertility clinics moved paper registers, Excel sheets and old hospital-system exports into one IVF EMR without pausing a single cycle. 01  What to migrate into your IVF softwarep. 04 02  Matching couple records across systemsp. 09 03  Embryo and gamete inventoryp. 15 04  The two-week cut-over planp. 23 Download the IVF software guide →

IVF software library

Browse IVF Software Resources by Format or Topic

16 resources shown

Topic
32 PAGES GuideData & migration The IVF software data-migration playbook What to migrate into your IVF EMR, what to archive, how to map couple IDs, and the two-week cut-over plan 40 fertility clinics have used. Aug 2026Download → 9 MIN Case studyGrowth Nurture IVF Network, seven centres on one IVF software dashboard How a growing IVF chain standardised protocols and pricing with multi-centre IVF software, without taking autonomy from branch doctors. Aug 2026Read → 6 MIN ArticleClinical AMH, AFC and the numbers your IVF software should track A clinician-written look at which baseline values are worth a protocol change, and how to record them in the IVF cycle record. Jul 2026Read → 48 MIN WebinarEmbryology Electronic witnessing without RFID, a practical IVF lab software workflow Two chief embryologists on running electronic witnessing in IVF lab software with a barcode scanner and a disciplined SOP. Jul 2026Watch → XLSX · PDF TemplateClinical IVF stimulation day-sheet template The one-page sheet for daily dose, E2, LH and follicle counts. Excel and PDF, matching the ConceiveX IVF software screen. Jul 2026Download → 8 MIN ArticleCompliance IVF consent forms under the ART Act and what changed since 2022 The forms, signatures and retention periods your IVF software must capture, and where clinics are still getting caught in inspections. Jun 2026Read → 24 PAGES GuideEmbryology Setting up a paperless embryology lab with IVF software Bench layout, label printers, witnessing points and the cryo inventory structure that survives a tank audit. Jun 2026Download → 7 MIN Case studyEmbryology Genesis IVF Lab and the Saturday tank audit that became a ten-minute report Straw-level cryo inventory software, expiry alerts and how the lab reconciles canisters against the system every week. May 2026Read → PDF TemplateEmbryology Cryo inventory audit checklist for IVF labs A printable canister-by-canister checklist with sign-off columns for two witnesses. May 2026Download → 5 MIN ArticleFront desk Front-desk scripts and IVF software reminders that cut no-shows on scan days What to say on the confirmation call, when your IVF software should send the WhatsApp nudge, and how to reschedule without losing the cycle. May 2026Read → 18 PAGES GuideBilling IVF billing software guide to TPA and insurance claims for fertility hospitals Package design, pre-authorisation, claim documents and the GST treatment of IVF procedures, explained for finance teams. Apr 2026Download → 40 MIN WebinarCompliance ICMR registry reporting straight from your IVF EMR, live A 40-minute walkthrough of the annual and event-based submissions, filled from IVF cycle data, with Q&A. Apr 2026Watch → 6 MIN Case studyClinical Aarambh Fertility, Pune, from three registers to one IVF software record A single-doctor fertility clinic moved scans, doses and payments off paper into IVF software in nine days. What changed for the team. Mar 2026Read → 7 MIN ArticleGrowth Reading your IVF success rate honestly, with the cumulative live-birth rate explained Per-transfer, per-retrieval or per-intended-retrieval. Which rate your IVF software should report, and how to explain it to couples. Mar 2026Read → DOCX · PDF TemplateFront desk New-patient IVF intake form, ART Act compliant Couple demographics, identity, marital status declaration and counselling acknowledgement, ready to print or import into your IVF software. Feb 2026Download → 6 MIN ArticleData & migration Migrating fifteen years of paper files into IVF software Scan, index or archive. A realistic triage for old fertility records, and what the ART Act actually requires you to keep. Feb 2026Read →
ConceiveX IVF software help centre: guides, articles, videos and support

181

IVF software help articles · updated weekly

English, Hindi, Gujarati

IVF software help centre

Answers for Every Screen of Your IVF Software

Step-by-step help articles for ConceiveX IVF clinic management software, written for front-desk staff, nurses, embryologists and billing teams, not the IT department. Searchable inside the app too.

Getting started with IVF software24 articles Accounts, user roles, your first IVF cycle, importing patient records Patient & couple management31 articles Couple registration, ABHA linking, e-consents, partner records IVF cycle management42 articles Stimulation protocols, day-sheets, scans, trigger and egg-retrieval scheduling Embryology lab software28 articles Electronic witnessing, embryo grading, culture, cryo inventory, tank audits IVF billing & TPA claims19 articles Treatment packages, advances, GST invoicing, insurance and TPA claims IVF reports & ICMR registry16 articles Success-rate reports, ICMR registry exports, ART Act audit trails Integrations12 articles WhatsApp, Tally, lab analysers, ultrasound, payment gateways Account & data security9 articles Two-step login, encrypted backups, Indian data residency, access logs
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181 IVF software help articles · updated weekly · English, Hindi, Gujarati

IVF compliance library

ART Act, ICMR and ABDM Rules, Translated into IVF Software Checklists

Free compliance downloads for Indian fertility clinics, maintained by the ConceiveX regulatory team and updated within two weeks of any gazette notification.

ART Act 2021 ART Act registration & records checklist Every record the ART (Regulation) Act 2021 asks a Level 1 or Level 2 IVF clinic to keep, mapped to the ConceiveX IVF software screen that produces it. 38 checksDownload → ICMR registry ICMR registry reporting from your IVF EMR Which fields the National ART & Surrogacy Registry needs, how often, and the IVF software export that fills them from your cycle data. Annual + eventDownload → ABDM ABHA linking and consent for fertility clinics Creating and verifying ABHA health numbers at IVF patient registration, and storing consent the way India’s health-data rules expect. Setup guideDownload → Data security Where IVF patient data may live Hosting region, encryption, backups and access logs for IVF software, in the language your hospital IT audit uses. 12 pagesDownload →

IVF glossary

IVF Terms Your Software Tracks, in Plain English

An IVF glossary for new front-desk staff, fertility counsellors and finance teams. 140 terms in the full glossary. Here are the eight fertility clinic teams ask about most, and where each lives in ConceiveX IVF software.

Open the full IVF glossary A–Z →
01AMH

Anti-Müllerian hormone. A blood marker of ovarian reserve, used with antral follicle count to plan stimulation dose. Recorded in the baseline workup of the IVF cycle record.

02Blastocyst

A day-5 or day-6 embryo with a fluid cavity and two distinct cell layers. Graded before transfer or freezing in the embryology lab module.

03ICSI

Intracytoplasmic sperm injection. One sperm is injected into one egg, the standard fertilisation method for male-factor cases. Logged as the fertilisation method on the lab sheet.

04Egg retrieval (OPU)

Oocyte pick-up. The theatre procedure that retrieves eggs about 36 hours after the trigger injection. Scheduled and documented in the IVF cycle calendar.

05Vitrification

Ultra-rapid freezing of eggs or embryos in liquid nitrogen so ice crystals never form. Tracked per straw in the cryo inventory software.

06Beta hCG (pregnancy test)

The pregnancy blood test, usually 12 to 14 days after transfer. ConceiveX IVF software logs the value and schedules the repeat test.

07PGT-A

Pre-implantation genetic testing for aneuploidy. A few cells are biopsied from a blastocyst and screened before transfer. Results attach to the embryo record in the lab module.

08Witnessing

A second person, or an electronic system, confirming patient identity at every hand-off of gametes or embryos in the lab. Electronic witnessing in IVF lab software records who confirmed what, and when.

The Cycle · monthly IVF software newsletter

One Email a Month on IVF Software, Regulation Changes, Lab Practice and What Other Fertility Clinics Do with Their Numbers.

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Pricing

Simple, Transparent IVF Software Pricing

Every plan includes free updates, secure cloud hosting and data migration. Upgrade anytime as your clinic grows.

Save ₹200/mo annually

Starter

5–25 licences

For new and small fertility clinics

₹1,700 /month

Billed monthly

Get Started
  • Patient EMR & Records
  • Appointment Scheduling & Reminders
  • Internal Team Messaging
  • Unlimited invoices & devices
  • Patient CRM
  • 6 staff logins
  • 24 hrs/year on-call support
  • 3 hrs onboarding & training
MOST POPULAR

Growth

25–100 licences

For growing IVF centers

₹1,500 /month

Billed monthly

Get Started

Everything in Starter, plus:

  • IVF Cycle Management
  • Tally & Accounting Integration
  • Payment Services
  • Patient Portal
  • Insurance & TPA Billing
  • 10 staff logins
  • 48 hrs/year on-call support
  • 5 hrs onboarding & training

Advanced

100–200 licences

For full-service fertility hospitals

₹1,300 /month

Billed monthly

Get Started

Everything in Growth, plus:

  • Unlimited AI Assistant
  • Unlimited Cycle Tracking & Reports
  • 30 staff logins
  • Donor & Cryo Inventory
  • Embryology Module
  • Lab & Diagnostic Integrations
  • Consent Management
  • 48 hrs/year on-call support

Enterprise

200+ licences

For multi-center IVF chains

Custom pricing

Tailored for your network

Get Started

Everything in Advanced, plus:

  • Unlimited staff logins
  • Unlimited advanced reports
  • Unlimited support calls
  • Unlimited onboarding sessions
  • Dedicated account manager
  • Priority feature requests

Our prices are final and non-negotiable to ensure fairness for all our clients.

From fertility clinics using ConceiveX IVF software

Different IVF Clinics, the Same Relief

We stopped carrying files between the scan room, the lab and the front desk. Every scan, every dose, every payment is in the couple's record before they leave the building.
Dr. Meera KulkarniDirector, Aarambh Fertility Centre, PuneIVF & Fertility Centers
Our tank audit used to take a full Saturday. Now it is a report I print in the morning and check against the canisters before lunch.
Sneha IyerChief Embryologist, Genesis IVF Lab, ChennaiEmbryology Labs
For the first time I can open one screen on Monday morning and see how all seven centres did last week, without asking anyone for a file.
Rahul MenonGroup CEO, Nurture IVF NetworkMulti-center IVF Chains

Security & Compliance

Power Your IVF Practice with ConceiveX
India’s Secure, Compliant IVF Platform

Patient records, embryology data and billing, protected by healthcare-grade security and national health standards.

NHA Approved

IVF clinic records recognised under India’s digital health standards.

ABDM Compliant

First IVF platform integrated with the ABDM health network.

ART Act Compliant

Built for India’s ART (Regulation) Act, 2021 for IVF clinics and banks.

FHIR Compliant

IVF cycle, lab and patient records interoperable on the FHIR standard.

ICMR Guidelines

Follows ICMR national guidelines for ART clinics and embryology labs.

Trusted by Fertility Teams

India’s Top-Rated IVF Clinic Software

Rated by IVF specialists, embryologists and clinic administrators on every major software review platform.

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5.0/5

SoftwareSuggest

User Most Likely to Recommend, Winter 2023

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5.0/5

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Verified user reviews

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4.6/5

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Rated by fertility clinic users

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4.8/5

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Rated for IVF clinic management

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5.0/5

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5-star user reviews

Before you ask

Questions About Resources

TrainingWhat is in the Resources library?

Guides, templates, checklists, webinars, case studies and role videos on running an IVF clinic, lab or bank, all written by people who have done the work. Start with the role videos or search the Help Center; everything is free to read and share.

TrainingIs everything in Resources free?

Yes. Guides, templates and recordings are free to read, download and print, whether or not your clinic uses ConceiveX. Start with the role videos or search the Help Center; everything is free to read and share.

TrainingHow often is new material added?

Two or three pieces a week: a guide or article, a template or checklist, and the recording of that fortnight's webinar. Start with the role videos or search the Help Center; everything is free to read and share.

TrainingWho writes the guides?

Our clinical advisor, implementation specialists and guest embryologists and directors from clinics on ConceiveX, named on every piece. Start with the role videos or search the Help Center; everything is free to read and share.

TrainingCan I request a guide on a topic?

Yes. Use the request link on any resource. Most requested guides are written within a month and you are notified. Start with the role videos or search the Help Center; everything is free to read and share.

TrainingAre resources available in Hindi?

The most-used templates, checklists and role videos are in Hindi and Gujarati, with more translated each month. Start with the role videos or search the Help Center; everything is free to read and share.

TrainingCan I share a guide with my team?

Yes. Every guide has a print and PDF option, and webinar recordings can be shared by link. Start with the role videos or search the Help Center; everything is free to read and share.

TrainingDo the webinars carry CME credit?

Selected sessions carry CME points through partner societies. It is marked on the listing. Start with the role videos or search the Help Center; everything is free to read and share.

TrainingIs there a learning path for new staff?

Yes. The role tracks in the Help Center take a new hire from login to first task in an afternoon, with the relevant guides linked. Start with the role videos or search the Help Center; everything is free to read and share.

ComplianceIs there a guide to the ART Act?

Yes. The ART Act Compliance Guide orders the duties the way an inspector checks them, with a twelve-point self-audit. The ART Act guide and the Embryology Lab Checklist are the two most-downloaded resources.

ComplianceDo you have ready consent templates?

Yes. ART Act forms 8 to 14 and standard IVF, ICSI and freezing consents in Hindi and English, downloadable from Resources. The ART Act guide and the Embryology Lab Checklist are the two most-downloaded resources.

ComplianceIs there a lab checklist I can print?

Yes. The Embryology Lab Checklist has 36 daily checks with witnessing flags and printable sheets per shift. The ART Act guide and the Embryology Lab Checklist are the two most-downloaded resources.

ComplianceIs there a PCPNDT Form F template?

Yes, with a monthly return template for scan rooms and diagnostic centres. The ART Act guide and the Embryology Lab Checklist are the two most-downloaded resources.

ComplianceHow current is the compliance material?

Reviewed after every Board notification and at least once a quarter. The review date is printed on every guide. The ART Act guide and the Embryology Lab Checklist are the two most-downloaded resources.

ComplianceIs there anything on NABH for ART units?

Yes. A mapping of NABH checklist items to daily lab records, SOP limits and incident logs. The ART Act guide and the Embryology Lab Checklist are the two most-downloaded resources.

ComplianceDo you cover the Surrogacy Act?

Yes. A guide to eligibility certificates, agreements and Board filings, with templates. The ART Act guide and the Embryology Lab Checklist are the two most-downloaded resources.

ComplianceIs the compliance material legal advice?

No. It points to the sections and shows how clinics meet them in practice. The Act and the Rules remain the authority. The ART Act guide and the Embryology Lab Checklist are the two most-downloaded resources.

ComplianceCan inspectors use these guides?

Several do. The inspection pack guide lists what is usually asked for and how to export it in one click. The ART Act guide and the Embryology Lab Checklist are the two most-downloaded resources.

Go-liveIs there a guide to switching from paper or another system?

Yes. Compare ConceiveX and the case studies describe the 19-day migration, with a dated checklist you can download. See how real clinics did it in the case studies and the switching guide.

Go-liveDo the case studies show real numbers?

Yes. Every story has a before, an after and a named person who takes reference calls. See how real clinics did it in the case studies and the switching guide.

Go-liveIs there a migration checklist?

Yes. A dated plan with owners on both sides, the same one our specialists use during onboarding. See how real clinics did it in the case studies and the switching guide.

Go-liveAre there go-live videos for each role?

Yes. Step-by-step videos for doctors, embryologists, front desk, nursing and billing, in Hindi and English. See how real clinics did it in the case studies and the switching guide.

Go-liveHow do I prepare my team for go-live?

The guide covers the login count, the current price list, one SOP to walk through and the questions to bring to the demo. See how real clinics did it in the case studies and the switching guide.

Go-liveIs there material on running two systems in parallel?

Yes. The parallel-week guide explains what to enter where and how the migration tool re-imports late entries. See how real clinics did it in the case studies and the switching guide.

Go-liveDo you have a guide for chains rolling out across centres?

Yes. How configuration copies from the first centre and how a new centre goes live in a week. See how real clinics did it in the case studies and the switching guide.

Go-liveIs there a guide for hospitals connecting a HIS?

Yes. HL7 and FHIR interface notes for admissions, pharmacy and billing, written for hospital IT teams. See how real clinics did it in the case studies and the switching guide.

Go-liveWhere do I find the 14-day trial guide?

Under Guides. It covers what to load, which cycle to run end to end and what to check before you decide. See how real clinics did it in the case studies and the switching guide.

ProductIs there a guide to each module?

Yes. One guide per module, from the IVF EMR to telehealth, with screenshots and the role videos linked. Module guides live in Blog and Insights, release notes in What's New and the reference in the API Documentation.

ProductWhere can I see the product in action?

The step-by-step videos and the recorded webinars show real screens on sample data, and the demo runs on your own workflows. Module guides live in Blog and Insights, release notes in What's New and the reference in the API Documentation.

ProductIs there a feature comparison I can download?

Yes. Compare ConceiveX sets the product against paper, hospital EMRs and other IVF software, row by row. Module guides live in Blog and Insights, release notes in What's New and the reference in the API Documentation.

ProductWhere do I find release notes?

What's New lists every monthly release with a short note and video for anything that changes a workflow. Module guides live in Blog and Insights, release notes in What's New and the reference in the API Documentation.

ProductIs there an API reference?

Yes. The API Documentation covers REST endpoints, webhooks, authentication and sample integrations. Module guides live in Blog and Insights, release notes in What's New and the reference in the API Documentation.

ProductDo you publish templates for protocols?

Yes. Common long, antagonist and natural-cycle stimulation protocols, and the one-page daily stimulation sheet. Module guides live in Blog and Insights, release notes in What's New and the reference in the API Documentation.

ProductIs there a success-rate calculator?

Yes. The IVF Success Rate Calculator uses published age-band data and can be embedded on your clinic website. Module guides live in Blog and Insights, release notes in What's New and the reference in the API Documentation.

ProductWhere are the brand assets for partners and press?

The Brand Kit has logos, colours and type, with the rule that ConceiveX is written as one word. Module guides live in Blog and Insights, release notes in What's New and the reference in the API Documentation.

ProductHow do I get a resource that is not here yet?

Ask through the request link or on +91 8860 460 800. Most requests become a guide within a month. Module guides live in Blog and Insights, release notes in What's New and the reference in the API Documentation.

New guides, templates and recordings every week. Free to read, download and share.All guides ›Upcoming webinars ›

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