Embryology & Lab Module

Embryology Lab
Software, From Bench
to Tank, Fully Traced

Double-witnessed egg retrieval, ICSI and transfer worksheets, embryo grading with images from Day 1 to Day 6, incubator and tank alarms, and every vitrified embryo traced to its exact straw, all inside the couple’s IVF record.

Witnessing

2 signatures

on every dish, straw and transfer

Grading

Day 1–6

embryo grades with images

Cryostorage

30 sec

to locate any straw in any tank

ConceiveX embryology and lab module: embryo grading, culture monitoring, ICSI procedures, cryopreservation and lab reports

Inside the embryology & lab module

Every Embryo’s Lab Journey, Retrieval to Transfer

An embryo passes through six lab stages in as many days, each one witnessed, graded and stored by a different pair of hands. The ConceiveX Embryology & Lab Module follows it from the retrieval dish to the transfer catheter and writes every step onto the couple’s IVF record.

  1. 01Day 0

    Egg Retrieval & Sperm Prep

    Eggs counted and graded for maturity, dish labels printed and the sperm preparation recorded, all double-witnessed at the bench.

    Day 0 · 14 eggs · 11 mature

  2. 02Day 0–1

    ICSI & Fertilisation Check

    Insemination method logged per egg, then the Day 1 fertilisation check with each dish signed by a second embryologist.

    Day 1 · 9 of 11 fertilised

  3. 03Day 2–6

    Culture & Embryo Grading

    Cleavage and blastocyst grades with images per embryo, the whole cohort on one culture board beside incubator readings.

    Day 5 · 4AA · 4AB · 3BB

  4. 04Day 5–6

    Biopsy & Genetic Testing

    Biopsy tracked per embryo, sample tubes matched to straws and genetic test results filed back to the same embryo.

    Genetic screen · 3 suitable

  5. 05Cryo

    Vitrification & Storage

    Every embryo, egg and sample mapped to tank, canister, goblet and straw, with tank alarms and a full movement trail.

    Tank 2 · Canister 4 · Straw 3

  6. 06Transfer

    Thaw, Transfer & Lab Rates

    Thaw survival and the transfer posted to the couple’s cycle, and fertilisation and blastocyst rates tracked against benchmarks.

    Blastocyst rate 54% · 1 flag

Six lab stages, one embryo record. Nothing is re-entered between the retrieval bench, the incubator, the cryo tank and the couple’s chart.

Follow an embryo through the lab

01Egg retrieval & ICSI worksheets

Every Egg Counted, Injected and Double-Witnessed at the Bench

Scan the couple’s barcode at the retrieval bench and the egg-collection worksheet opens with the dish already labelled. Eggs retrieved, maturity, the ICSI injection sequence and the second embryologist’s signature are recorded where the work happens, not copied into a register afterwards.

  • Two embryologists confirm egg identity, dish label and injection before each step closes
  • Dish and straw labels printed from the couple’s record, never handwritten
  • Every egg and dish entry time-stamped against the embryologist who made it
ConceiveX · Egg retrieval sheetLIVE

Oocyte retrieval · Anjali & Rohit

Egg retrieval at 9.40 am · Dr. Mehta · ICSI planned

0 of 2 witnesses

Retrieved

0

Mature

0 eggs

Immature

0

Injected

0 of 11

ICSI dish · injection sequence

11 / 11 injected

Every egg carries the couple’s details from the dish label.

Label & print dish

02Day 1 to Day 6 embryo grading

Grade Every Embryo in Your IVF Software, Day by Day

The Embryology & Lab Module puts the whole embryo cohort on one grading board from Day 1 to Day 6. Fertilisation, cleavage and blastocyst grades, arrested embryos and how many were used are counted for you, and the same entries post to the couple’s IVF record and your lab rates.

  • Fertilisation, cleavage and blastocyst grades in your lab’s own scoring system, with an image per embryo per day
  • Arrested embryos stay on the IVF record with the culture day they stopped
  • Freeze, biopsy and transfer decisions recorded per embryo, straight to the cycle record
ConceiveX · Embryo grading boardLIVE

Embryo cohort · Anjali & Rohit

11 fertilised · graded by S. Iyer · incubator 2

Day 1
Day 1Day 2Day 3Day 5Day 6
Embryo 1
Embryo 2
Embryo 3
Embryo 4
Embryo 5
Embryo 6

Fertilised

0

Cleaved

0

Blastocysts

0

Frozen

0 · used 0%

Arrested embryos stay on the record with the day they stopped.

Vitrify selected

03Lab rates & quality control

Fertilisation and Blastocyst Rates, Tracked Against Your Benchmarks

The Embryology & Lab Module scores the lab from grading entries your embryologists already make. Fertilisation, blastocyst and thaw-survival rates are compared with your own 12-month benchmark, dips are flagged with the cycles, incubator and media lot behind them, and the quality review is assigned before the quarterly meeting.

  • Fertilisation, cleavage, blastocyst and thaw-survival rates per month, per embryologist
  • Flags trace back to the incubator, media lot or embryologist on the cycle
  • ART Act and ICMR embryology registers generated from the same lab records
ConceiveX · Lab ratesLIVE

Quality control · September

42 cycles · measured against your 12-month benchmark

Benchmark shown as tick

Fertilisation

0% Pass target 70%

Cleavage

0% Pass target 85%

Blastocyst

0% Pass target 60%

Thaw survival

0% Pass target 90%

Blastocyst rate · last 12 months

+7 points after incubator service

Blastocyst rate under the 60% target. Two of three flagged cycles ran in incubator 2.

Open quality log

04Cryostorage & chain of custody

Find Any Straw in the Tank in Seconds

In the Embryology & Lab Module every frozen embryo, oocyte and semen sample carries an exact position in tank, canister, goblet and straw. Every release needs two embryologist signatures, liquid nitrogen levels are logged per tank, and the couple’s IVF record shows exactly what is still in storage.

  • Exact tank, canister, goblet and straw position, searchable by couple name or barcode
  • Release for frozen embryo transfer, thaw or discard only with two embryologist signatures
  • Storage consent expiry and liquid nitrogen top-up reminders alongside the cycle record
ConceiveX · CryostorageAudit trail on
Couple name, straw number or barcode

Anjali & Rohit Sharma

3 straws · vitrified Day 5 at 4.40 pm · S. Iyer

Embryos
Tank 2/Canister 4/Goblet B/Straw 3

Tank 2 · canisters

123456

Goblets

ABC

Goblet B · straws

123456

Straw 3 holds the 4AA blastocyst.

0% Nitrogen
Two signatures requiredS. IyerA. Rao Release for thaw

4.42 pm · Straw 3 released to lab · signed by S. Iyer and A. Rao · logged to the couple record

How it works

How an Embryo Moves Through the ConceiveX Lab

1

Retrieval bench

Retrieve

Scan the couple’s barcode and the egg-collection worksheet opens pre-filled from their IVF cycle, dish labels printed.

2

Incubator

Grade

ICSI, the Day 1 fertilisation check and Day 2 to Day 6 grades logged per embryo, each witnessed in the software.

3

Cryo tank

Freeze

Vitrify and assign an exact tank, canister, goblet and straw to every embryo against the cycle.

4

Transfer & review

Transfer

Thaw survival, the transfer and the lab rates post to the couple’s IVF record from the same entries.

Connects toIncubators & time-lapseSemen analysersBarcode & label printersCryo tank alarmsABHA health recordsIVF EMR & cycle trackingWhatsAppPatient portal

Paper registers vs generic lab systems vs ConceiveX

Embryos Need an Embryology Lab Module, Not a Pathology Lab System

Paper lab registers
Generic lab system
ConceiveX Embryology & Lab
Witnessing ICSI, freeze and transfer
Two initials in a paper register
No witness step for ICSI or freeze
Two-embryologist sign-off, time-stamped
Day 1 to Day 6 embryo grading
Handwritten day sheets per cohort
Free-text notes, no culture-day view
Day 1 to Day 6 board in your scoring system, images per embryo
Embryo, egg and sperm straw traceability
Tank diary and memory
A generic stored-sample flag
Tank, canister, goblet, straw per embryo
Release for thaw, transfer or discard
Verbal confirmation at the tank
A status change, no witness
Blocked without two embryologist signatures
Fertilisation and blastocyst rates
Counted by hand each quarter
No embryology rates at all
Monthly, per embryologist, against your own benchmark
ART Act & ICMR registers
Rebuilt from paper day sheets
Manual export and rework
Generated from the same embryo records

From embryologists using the module

Embryology Labs That Trust Every Straw to ConceiveX

The dish label, the second witness and the Day 5 grade all come from one screen at the bench. We stopped keeping a parallel paper register on day one, and the ICSI sheet has not had a missing signature since.
Sneha IyerChief Embryologist, Genesis IVF Lab, ChennaiEgg retrieval & ICSI
A couple asked where their frozen embryos were stored. Tank, canister, goblet and straw for each of their three blastocysts, who vitrified them and who witnessed it, all from their IVF record in under a minute.
Dr. Meera KulkarniDirector, Aarambh Fertility Centre, PuneCryostorage
Our blastocyst rate dipped one month and the Embryology & Lab Module flagged it before the quarterly review. The cycles behind it traced back to a single incubator, and we had it serviced that week.
Rahul MenonGroup CEO, Nurture IVF NetworkLab rates

Pricing

Embryology & Lab Module Pricing for IVF Labs

The embryology and lab module runs on the same platform as the IVF EMR, so lab entries reach the couple’s record without an interface. Add cryostorage, andrology and lab rate reporting as your lab grows.

Save ₹200 a month annually

Starter

5–25 licences

Core lab records for new and small IVF labs

₹1,700 /month

Billed monthly

Get Started
  • Witnessed egg retrieval & fertilisation worksheets
  • Day-wise embryo grading board
  • Dish & straw label printing
  • Unlimited lab entries & devices
  • Embryology entries on the couple record
  • 6 embryologist logins
  • 24 hours a year of on-call support
  • 3 hrs onboarding & training
MOST POPULAR

Growth

25–100 licences

Lab records plus grading and lab rates for growing labs

₹1,500 /month

Billed monthly

Get Started

Everything in Starter, plus

  • Cryostorage inventory to straw level
  • Two-person witnessing & audit trail
  • Andrology & semen analysis records
  • Lab rates against your own benchmarks
  • Incubator & media lot tracking
  • 10 embryologist logins
  • 48 hours a year of on-call support
  • 5 hrs onboarding & training

Advanced

100–200 licences

Full embryology, cryostorage and andrology suite

₹1,300 /month

Billed monthly

Get Started

Everything in Growth, plus

  • Unlimited AI lab assistant
  • Unlimited ART registers & lab reports
  • 30 embryologist logins
  • Donor gamete & cryo inventory
  • Time-lapse & incubator integrations
  • Analyser & barcode integrations
  • Storage consent & expiry management
  • 48 hours a year of on-call support

Enterprise

200+ licences

One lab record across every centre

Custom pricing

Tailored for your network of clinics

Get Started

Everything in Advanced, plus

  • Unlimited embryologist logins
  • Unlimited multi-lab rate reports
  • Unlimited support calls
  • Unlimited lab onboarding sessions
  • Dedicated account manager
  • Priority feature requests

Prices are per licence for the ConceiveX Embryology & Lab Module and are final and non-negotiable to ensure fairness for every clinic.

ConceiveX · Embryology Lab Demo

See the Embryology & Lab Module on a Live IVF Case

Watch an oocyte retrieval witnessed at the bench, the cohort graded Day 1 to Day 5 in the IVF software, blastocysts vitrified to a numbered straw and lab rates update from those same entries.

Book an Embryology Lab Demo www.conceivexsoftware.in
ConceiveX embryology and lab dashboard: embryo records, grading, cryostorage inventory and lab reporting

Security & Compliance

Power Your IVF Practice with ConceiveX
India’s Secure, Compliant IVF Platform

Embryology records, cryostorage inventory and patient data, protected by healthcare-grade security and national health standards.

NHA Approved

IVF clinic records recognised under India’s digital health standards.

ABDM Compliant

First IVF platform integrated with the ABDM health network.

ART Act Compliant

Built for India’s ART (Regulation) Act, 2021 for IVF clinics and banks.

FHIR Compliant

IVF cycle, lab and patient records interoperable on the FHIR standard.

ICMR Guidelines

Follows ICMR national guidelines for ART clinics and embryology labs.

Rated by embryology teams

India’s Top-Rated IVF Embryology & Lab Software

Embryologists, lab directors and IVF specialists rate the ConceiveX Embryology & Lab Module on every major software review platform.

SoftwareSuggest badge

5.0/5

SoftwareSuggest

User Most Likely to Recommend, Winter 2023

Slashdot badge

5.0/5

Slashdot

Verified user reviews

Capterra badge

4.6/5

Capterra

Rated by IVF embryology labs

Software Advice badge

4.8/5

Software Advice

Rated for embryology & cryo records

SourceForge badge

5.0/5

SourceForge

5-star user reviews

Itemised

Straight Answers on the Lab Module

Is the lab module priced separately?₹1,700

No. Witnessing, grading, cryo inventory and lab QC are part of the same per-login price as everything else. The lab module is in every plan at the same per-login price; see the price list.

What does a six-person lab pay?₹1,700

Starter at ₹1,700 a login, ₹10,200 a month plus GST, or ₹9,000 billed annually. The lab module is in every plan at the same per-login price; see the price list.

Are there per-cycle or per-embryo fees?₹1,700

No. Embryo records, witness events and straws are unlimited at every plan. The lab module is in every plan at the same per-login price; see the price list.

Do barcode scanners or label printers cost extra?₹1,700

No software charge. Any USB or Bluetooth scanner and any label printer you already own will work. The lab module is in every plan at the same per-login price; see the price list.

Do referring clinics pay for access to our lab?₹1,700

No. The referrer portal is free and unlimited. Only lab staff logins are counted. The lab module is in every plan at the same per-login price; see the price list.

Is there a setup fee for the lab module?₹1,700

No. Label templates, SOP limits and the daily rounds are configured during onboarding at no charge. The lab module is in every plan at the same per-login price; see the price list.

Can we import our existing cryostorage inventory?1 week

Yes. We migrate your tank, canister, goblet and straw positions from spreadsheets or registers, then reconcile them against your physical audit before go-live. Genesis IVF Lab moved eleven witness points to barcodes in six weeks; read the case study.

How long does the lab module take to set up?1 week

About a week: label printers, scanners, SOP limits and the daily rounds, then a parallel run on real cycles. Genesis IVF Lab moved eleven witness points to barcodes in six weeks; read the case study.

Do embryologists need to stop work during go-live?1 week

No. The lab runs the paper worksheet and the tablet side by side for a week and switches on a quiet morning. Genesis IVF Lab moved eleven witness points to barcodes in six weeks; read the case study.

Who sets up witnessing at our eleven points?1 week

A specialist who has set up embryology labs maps each witness point to your bench layout with your chief embryologist. Genesis IVF Lab moved eleven witness points to barcodes in six weeks; read the case study.

Can we go live with grading before witnessing?1 week

Yes. Many labs start with worksheets and grading, then add barcode witnessing a week later. Genesis IVF Lab moved eleven witness points to barcodes in six weeks; read the case study.

Is there bench-side support in the first week?1 week

Yes. A specialist is on site or on video from the first OPU of the day for the whole first live week. Genesis IVF Lab moved eleven witness points to barcodes in six weeks; read the case study.

Who do embryologists call about the lab module?7 days

The seven-day line on +91 8860 460 800. Lab tickets go to specialists who have set up embryology labs. Lab support runs seven days a week on +91 8860 460 800; see how support works.

What if a barcode scanner fails mid-shift?7 days

Witnessing falls back to a typed ID check with second-person confirmation, and the event is flagged in the audit trail. Lab support runs seven days a week on +91 8860 460 800; see how support works.

Can support change our SOP limits?7 days

Yes, with your chief embryologist's sign-off. Changes are logged with who asked and when. Lab support runs seven days a week on +91 8860 460 800; see how support works.

Is there in-app help on the bench screens?7 days

Yes. Worksheets, grading and the tank map each link to their article and role video. Lab support runs seven days a week on +91 8860 460 800; see how support works.

How fast are lab tickets answered?7 days

Phone picked up within three rings. Anything blocking a bench step is P1 with a callback in 15 minutes. Lab support runs seven days a week on +91 8860 460 800; see how support works.

Can we get a refresher for new embryologists?7 days

Yes. Your success manager runs a bench-side session on your own scanners whenever you ask. Lab support runs seven days a week on +91 8860 460 800; see how support works.

Are ART Act and ICMR embryology registers covered?36 checks

Lab registers, Form-wise reports and the couple’s treatment summary generate from the same entries your team makes at the bench. The free Embryology Lab Checklist covers the 36 daily checks an inspector asks about.

How does witnessing meet the Act?36 checks

Barcode double-witnessing at every bench step, logged with both identities and the time. The free Embryology Lab Checklist covers the 36 daily checks an inspector asks about.

Does the lab module support NABH?36 checks

Yes. Daily QC records, SOP limits and incident logs match the NABH checklist items for ART labs. The free Embryology Lab Checklist covers the 36 daily checks an inspector asks about.

Can we produce a lab inspection pack?36 checks

One click exports witness logs, QC records, the tank register and consents for any date range. The free Embryology Lab Checklist covers the 36 daily checks an inspector asks about.

Is embryo disposal recorded as the Act requires?36 checks

Yes. Disposal and donation events need the couple's consent on file and both embryologists' identities, and are logged. The free Embryology Lab Checklist covers the 36 daily checks an inspector asks about.

Does the free Embryology Lab Checklist count as a QC record?36 checks

When completed in ConceiveX it produces a signed, time-stamped daily QC record for any date range. The free Embryology Lab Checklist covers the 36 daily checks an inspector asks about.

Do embryologists train on the bench tablet?2 hrs

Yes. Lab training is bench-side on your own scanners and label printers, with gloves on. The lab role videos are in Hindi and English.

How long does it take to learn the lab screens?2 hrs

About two hours per embryologist, split across the parallel week. The lab role videos are in Hindi and English.

Are lab videos available in Hindi?2 hrs

Yes. Every lab role video has Hindi and English versions with captions. The lab role videos are in Hindi and English.

Is there a training sandbox for the lab?2 hrs

Yes. Sample cycles with oocytes, embryos and straws to practise worksheets, grading and witnessing. The lab role videos are in Hindi and English.

Do you train on our grading scheme?2 hrs

Yes. Gardner, Istanbul or your own scheme is loaded first, and training uses it. The lab role videos are in Hindi and English.

Are there printable bench guides?2 hrs

Yes. One-page guides for witnessing, grading, freezing and the daily rounds. The lab role videos are in Hindi and English.

Does it print dish and straw labels from the IVF record?Barcode

The module prints barcoded labels for dishes, tubes and straws from the record itself, so the couple’s details on the label always match the file. Incubator, analyser, label-printer and time-lapse connections are documented in the API documentation.

Does the lab module connect to incubators and analysers?Barcode

Time-lapse incubators and lab analysers can feed results in through standard lab connections or file uploads, and annotations stay against the embryo they belong to. Incubator, analyser, label-printer and time-lapse connections are documented in the API documentation.

Does witnessing need RFID hardware?Barcode

No. Any USB or Bluetooth barcode scanner works. RFID is supported if you already have it. Incubator, analyser, label-printer and time-lapse connections are documented in the API documentation.

Can it record time-lapse annotations?Barcode

Yes. Images and annotations from Vitrolife and Esco time-lapse systems attach to the embryo record. Incubator, analyser, label-printer and time-lapse connections are documented in the API documentation.

Does it work with time-lapse systems?Barcode

Yes. Vitrolife and Esco images and annotations attach to the embryo record. Incubator, analyser, label-printer and time-lapse connections are documented in the API documentation.

Does it print dish and straw labels?Barcode

Yes. Labels print from the record on any label printer, with barcodes that witness at every step. Incubator, analyser, label-printer and time-lapse connections are documented in the API documentation.

Can the IVF software use our own embryo grading system?11 points

Yes. Gardner, SART or your lab’s own scoring can be configured, including which day-wise fields are mandatory and which grades count as usable. See it on your own bench layout in a 45-minute demo.

How does two-person witnessing work in the software?11 points

Critical steps prompt for a second embryologist login or badge scan at the bench. The step cannot be closed without it, and both names are stored with the time. See it on your own bench layout in a 45-minute demo.

What does the lab module cover?11 points

Worksheets, two-person witnessing, grading, cryo inventory to straw level, incubator and media lot tracking, lab KPIs and the daily rounds. See it on your own bench layout in a 45-minute demo.

How does two-person witnessing work?11 points

Each bench step scans the dish or straw and the second person's badge. Mismatches block the step and are logged. See it on your own bench layout in a 45-minute demo.

Can we track lab KPIs?11 points

Yes. Fertilisation, blastulation and utilisation rates per embryologist and per incubator, against your own benchmarks. See it on your own bench layout in a 45-minute demo.

Does the lab module handle andrology too?11 points

Yes. Semen analysis, preparation and freezing sit in the same module with WHO 2021 reference ranges. See it on your own bench layout in a 45-minute demo.

14-day free trial · No credit card required

Set Up the Embryology & Lab Module for Your Embryology Lab

Tell us how your IVF lab runs and which steps you witness. We will show you the Embryology & Lab Module configured with your grading system, tank layout and ART registers.

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